How to prepare SOPs in the Pharma Industry

It has been rigorously tested, verified, and approved to ensure the highest level of quality and consistency.

Report, Audit, Inspection, Documents , medicine FDA
Picture: Pixabay
SDCO Cum Licensing Authority |
Food and Drugs Administration, (FDA) Haryana, India. |
Email ID:
Rakesh Dahiya

Last Updated on November 28, 2023 by The Health Master

Standard Operating Procedures

Don’t copy and paste, prepare your own exclusive SOP

A Standard Operating Procedure (SOP) is a crucial document, well-established and documented approach to carrying out operations that are fundamental to the industries including:

  • Pharmaceutical,
  • Cosmetics,
  • Homoeopathic,
  • Medical Devices.

It has been rigorously tested, verified, and approved to ensure the highest level of quality and consistency.

By providing detailed, step-by-step guidance, a SOP enables personnel to execute specific processes with precision and accuracy.

They provide a set of instructions that must be followed to ensure the safety, efficacy, and quality of pharmaceutical products.

An SOP is a document that outlines a series of steps that must be taken to complete a particular task or process.

It is essential to have SOPs in place to ensure that processes are consistent and to minimize the risk of errors or mistakes.

In this article, we will discuss how to prepare SOPs in the pharma industry and other industries.

Identify the Process

The first step in preparing an SOP is to identify the process that needs to be documented. This could be a manufacturing process, testing process, or any other process related to the production of the products.

Understand the Process

The next step is to understand the process thoroughly. This involves observing the process, talking to the people who perform the process, and reviewing any existing documentation related to the process.

Identify the Critical Steps

Identify the critical steps in the process that require specific attention. These are steps that could have an impact on the quality, safety, or efficacy of the product if they are not carried out correctly.

Write the SOP

Once you have identified the critical steps, it’s time to start writing the SOP. The SOP should be written in clear, concise language that is easy to understand. It should also be written in a step-by-step format, with each step clearly defined.

Here are some important points that must be included in the contents of SOPs in the pharma industry:

1. Purpose: Clearly state the purpose of the SOP, which could be to provide instructions on how to perform a specific process, ensure compliance with regulations, or maintain equipment and facilities.

2. Scope: Define the scope of the SOP, which could include the processes or activities covered by the SOP, the personnel responsible for following the SOP, and the locations or departments where the SOP is applicable.

3. Definitions: Provide definitions for any technical terms or acronyms used in the SOP, to ensure that personnel understand the language used in the document.

4. Responsibilities: Clearly state the responsibilities of each personnel involved in the process, including those responsible for performing the task, reviewing the process, approving the process, and monitoring compliance with the SOP.

5. Materials and Equipment: List all materials and equipment required to perform the process and provide detailed instructions on how to use them. This could include the type, quantity, and source of materials, and the manufacturer, model, and calibration requirements of equipment.

6. Procedure: Provide a step-by-step procedure for the process, including all critical steps and any potential hazards or risks associated with the process. Each step should be clear, concise, and easy to understand, and should include any required documentation or record-keeping requirements.

7. Quality Control: Include any quality control measures or tests required during the process, including the frequency and acceptance criteria for each test, and the corrective actions to be taken in case of any deviations or failures.

8. Safety and Health: Describe any safety and health measures required during the process, including personal protective equipment (PPE) requirements, handling procedures for hazardous materials, and emergency response procedures.

9. References: Provide a list of all relevant documents, regulations, and standards referenced in the SOP, including the source, date, and version number of each document.

10. Appendices: Include any supporting documentation or forms required for the process, such as checklists, templates, or records, as appendices to the SOP.

Review and Approve the SOP

Before finalizing the SOP, it should be reviewed by relevant stakeholders, including subject matter experts, quality assurance personnel, and regulatory affairs personnel. Once the review is complete, the SOP should be approved by management.

Train Personnel

Once the SOP is approved, it’s time to train personnel on the process. All personnel who will be performing the process should be trained on the SOP, and their understanding of the process should be verified.

Implement the SOP

After personnel are trained, the SOP should be implemented. This involves following the steps outlined in the SOP consistently and ensuring that any deviations from the SOP are documented and investigated.

Maintain the SOP

SOPs should be regularly reviewed and updated to ensure they remain relevant and accurate. This includes reviewing the process and the SOP itself to identify any areas for improvement.


In conclusion, preparing SOPs in the pharma industry is a critical step in ensuring the safety, efficacy, and quality of the products.

It’s essential to identify the process, understand it thoroughly, identify the critical steps, write the SOP, review and approve it, train personnel, implement the SOP, and maintain it.

By following these steps, you can ensure that your SOPs are effective and that your products are safe and of the highest quality.

For informative videos by The Health Master, click on the below YouTube icon:

YouTube Icon

For informative videos on Medical Store / Pharmacy, click on the below YouTube icon:

YouTube Icon

For informative videos on the news regarding Pharma / Medical Devices / Cosmetics / Homoeopathy etc., click on the below YouTube icon:

YouTube Icon

For informative videos on consumer awareness, click on the below YouTube icon:

YouTube Icon
YouTube Icon