Record keeping for Medical Store / Pharmacy

1. Drug file: Maintain a drug file Keep all the correspondence in the drug file. Correspondence with drug authorities. License retention fee record Records of change in constitution or change in premises, if any. Inspections records

Burst with Arrow

2. Correspondence file: Maintain a correspondence file and keep all correspondence with dealers in this file.

Burst with Arrow

3. Drug license: Keep copies of all the documents submitted while grant of license. Keep copy of the retail sale drugs licenses / whole sale drugs licenses in the file.

Burst with Arrow

4. Inspection record: Keep copies of all inspection done by Drugs Control Officer of your area.

Burst with Arrow

5. Registered Pharmacist (RP): Keep copies all the documents of Registered Pharmacist i.e. Regn. Certificate, Qualification Certificates, address proof.

Burst with Arrow

6. Change of Registered Pharmacist (RP): Keep copies of all the documents regarding change of RP . i.e  Application to Drug Department having the details and dates  of relieving of previous RP and joining of new RP, Copy of Regn. Certificate, Qualification Certificates, address proof.

Burst with Arrow

7. Refrigerator: Purchase invoice of refrigerator

Burst with Arrow

8. Purchase record of drugs: Maintain a purchase files and keep all the purchase invoices of drugs in chronological order. Keep payment records of drugs. Keep Transportation record of drugs.

Burst with Arrow

9. Sale records of drugs: Maintain sale records of drugs by means of invoice book having all the details as per the Act. Sale of scheduled drugs must be in the personal supervision of Registered Pharmacist. Maintain sale records in legible manner.

Burst with Arrow

10. Schedule-H1 register: Maintain schedule-H1 register for Schedule-H1 drugs

Burst with Arrow